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EA/Business Administrator

MX

Join the Designerds Team! Executive Assistant to CEO/Business Administrator wanted! (100% remote)
Are you a dynamic individual with a passion for solving problems and helping your team succeed? Designerds is on the lookout for a talented professional with experience as an EA and small Business Administrator to join our team! If you thrive in a fast-paced business, excel in communication and enjoy working in a multicultural environment, this opportunity is for you.

About Designerds

Designerds is a full-service agency with an aim to revolutionize the creative services industry by fostering genuine client partnerships and delivering agile solutions that get the job done right. 

 

Whether clients require long-term support for an ongoing initiative or ad-hoc assistance with expanding projects and one-off requests, we can quickly address each need by drawing on talent already trained in the nuances of the client’s brand, internal processes, and tools.

 

Since 2014, we have had the pleasure of partnering with incredible brands, both large and small, including SAMSUNG, Twitter, New Balance, HARMAN, Dun & Bradstreet, Pandora, Block Inc., Amazon, Patagonia, and Walmart. 

 

Lasting partnerships are the foundation of our business and are based on providing excellent service, effective transparency, and making the experience fun.

About the Role:

We have an immediate opening for a Business Administrator to aid our CEO and other company Directors. The right person will be an experienced professional with office and agency experience, having practical experience in Executive Assistance, HR/Recruiting and Office Management.

 

This position will report directly to our CEO and other Directors as needed. A passion for organization, multitasking, problem solving and decision making are critical for the role. At Designerds the Business Administrator is responsible for interfacing with clients and employees, fielding all matters of company information to the broad varying needs of both.

 

We are looking for a progressive, forward thinking, seasoned admin who is steeped in technology, is agile and adaptable yet relentless in their dedication to the production of great work. The ideal candidate can work fast, smart, and with care, not just for the short term needs, but for the long term objectives of the business.

 

The Business Admin will support the CEO and be responsible for a broad range of generalist HR administrative and coordinator duties. This position will require initiative, judgment, independent decision making and client service skills. The professional in this position must project warmth and enthusiasm toward internal and external team members. This person will be a proactive member of the team by volunteering and participating in events and committees while providing input, suggestions and solutions.

Responsibilities include but are not limited to:

  • Assist in responses to internal/external team including emails, Slacks, phone calls and coordination of company communications

  • Serve as an HR partner and own the recruitment and onboarding processes, benefits enrollment and administration, employee record keeping, training administration, etc.

  • Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently

  • Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc.

  • Responsible for filing active and inactive employee documents and files

  • Calendar management for executives

  • Aid executive in preparing for meetings

  • Plan internal and external events as needed

  • Draft slides, meeting notes and documents for executives

  • Respond to all employee and applicant inquiries in a courteous and professional manner within 24 hours of receiving the request

  • Become familiar with all department functions within the business in order to communicate on them effectively and accurately

  • Develop messages and effectively use tools to ensure consistent, integrated and comprehensive system of communications

  • Other duties as assigned

Qualifications:

  • A bachelor's degree or equivalent combination of education and/or experience required

  • Two years of clerical/administrative experience within Human Resources preferred

  • Advanced computer skills including Microsoft Office, G-Suite, Slack and other common communications tools; Proficiency with Monday.com and other business management systems strongly preferred

  • Experience in the creative/agency services industry preferred

  • Must operate well in a team environment as well as perform job duties with little supervision

  • Ability to maintain a flexible working attitude, while performing job duties in stressful situations or handling complex communication

  • Must be able to professionally handle sensitive information and maintain complete confidentiality

  • Assists with receptionist duties and special projects as needed

  • Excellent organizational and multitasking skills

  • Excellent understanding of English, both written and verbal required. Spanish experience a plus

  • Must be a creative, high energy, hands on professional who can successfully multitask in a fast-paced environment. Time management and ability to meet deadlines

  • Have excellent written and verbal communication skills to interface effectively with staff and customers as well as the ability to manage their work with minimal supervision

  • Adapt well to interruptions and changing priorities while embracing continuous learning/personal development opportunities.

 

More Information:

  • This is a fully remote work opportunity. Compensation will be based on location cost of living.

  • Candidates must also understand that this is not a 9-5 job: we take a lot of pride in our work, which sometimes requires us to put in a bit more hours to deliver the right solutions. But we make the work environment fun, flexible and enjoyable.

Application

Please ensure you have thoroughly read and understood the job description and requirements prior to applying.

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